1. General Terms and Conditions

Account Security and Responsibility

• Always keep check on your registered email for new updating features
• Do not share your unique User ID and password with anyone
• Please always keep changing/reset your password periodically
• Always keep original software/hardware with valid license keys in your machines

Phishing and Fraudulent Attempts

Phishing through Internet is a fraudulent attempt, usually made through social media sites like Facebook, email, and phone calls, SMS etc seeking your personal and confidential information. Never respond to such posts or emails. If this happens, report immediately on makeeasydocs@gmail.com.

Company Policies

• All new schemes/plans/circulars have respective additional terms and conditions
• We provide consultancy for New ITI OPENING, ISO Certification, and Trademark Related legal Services
• The company is not responsible for any issues due to pirated software or hardware
• The company reserves the right to suspend accounts involved in illegal activities immediately

Support and Service Hours

If any Problem persist related to your account or network Related Problem, resolution will be given only through remote login or by telecommunication between office times (9:30 AM to 6:30 PM) except national holidays and 4th Saturday.

Before You Login - Important Checklist

1. Always check for the correct URL address: https://www.eazydocs.in
2. Do not enter login or other sensitive information to any other website
3. Always change/reset your password periodically
4. Keep checking your registered email for scheme updates
5. Do not share your ID and password with anyone
6. Beware of phishing attacks

2. Grievance Redressal Policy

PHPA EASYDOCS PRIVATE LIMITED has developed a procedure to attend Customer/franchisee grievances promptly. This is done by setting up an internal three-tier system with Customer/Franchisee Support and a Grievance Redressal Committee.

Key Definitions

• Company: PHPA EASYDOCS PRIVATE LIMITED
• Complainant: The Customer/franchisee who has a Grievance
• Grievance: Communication expressing dissatisfaction about service or action
• Working Day: Any day (other than Sunday and Public Holidays) when the Corporate Office is open

Our Principles

• Customers/franchisee remain the key to all initiatives
• A satisfied customer is essential for business growth
• Customer feedback is treated as a valuable asset
• We constantly evolve our grievance system for seamless service

Our Promise

• All grievances will be dealt promptly and courteously
• We promise to resolve issues effectively within communicated timeframes
• A dedicated customer support center manages all queries

How to Contact Us

• Over Phone: +91 9549248888 (9:30 AM to 6:30 PM, 6 Days working)
• Over Email: makeeasydocs@gmail.com
• Contact Us Section: Available on https://www.eazydocs.in

Service Level Agreement (SLA) Timelines

Escalation Process

Level 1: Customer Support

Your grievance sent to makeeasydocs@gmail.com will be acknowledged immediately with a reference number for future communications.

Level 2: Escalation Officer

If Level 1 resolution is unsatisfactory or timelines are breached, escalate with your complaint reference number to our Level 2 escalation officer at support.easydocs@gmail.com

Level 3: Highest Level Management

If the issue persists after Level 2, you can escalate to the highest level at manager@eazydocs.in. You will receive acknowledgment within 48 hours to 7 working days.

3. Refund and Cancellation Policy

Refund Eligibility

• PHPA EASYDOCS PRIVATE LIMITED refunds only if payment is successfully credited but the service is not delivered
• Refunds will be made to the original payment method only
• If a transaction has money charged but recharge is not delivered within 24 hours, you may request a refund
• Until an executive is assigned, transactions can be cancelled and refund will be initiated within 15 working days

How to Request a Refund

1. Email us at makeeasydocs@gmail.com with your refund request
2. Mention clearly your transaction details and current issue
3. Describe the problem you are facing with recharge/money transfer or service delivery
4. You can also raise a ticket from your login panel
5. Refund will be initiated within 15 working days from receipt of your request
6. Refunds will be credited to your original payment method

Cancellation Policy

If you receive a cancellation notice for a service order within 24 hours of placing the order and if the order has not been processed by us, we will cancel the order and refund the entire amount within 10 to 15 days. We cannot cancel orders that have already been processed.

Refunds and Stored Balances

PHPA EASYDOCS does not operate a stored-value "wallet". Payments are processed directly through third-party payment providers. The company does not hold or maintain any customer wallet balances.

Important: Refunds for transactions (where applicable) will be credited to the original payment method used to make the transaction (card, UPI, net banking, etc.).

If you believe a transaction was charged incorrectly, contact us at makeeasydocs@gmail.com with the transaction details; refunds will be initiated as per the timeline in this policy.

4. Terms of Use (TOU)

General Terms

Access to and use of our website/mobile application is subject to these TOU and our Privacy Policy. By accessing and using our platform, you agree to be bound by these general terms. If you do not agree, you are not permitted to access our platform.

Eligibility

• Services are not available to minors under the age of 18
• Users suspended or removed by PHPA EASYDOCS Group cannot access services
• Users are prohibited from selling, trading, or transferring their accounts

Right to Use Personal/Contact Details

By providing your personal/contact details, you agree that we may contact you electronically or through phone to understand your interest and fulfill your demand. We may make your details available to authorized members/agents or franchisees, and you may be contacted by them. You agree to receive promotional materials and special offers.

Intellectual Property Rights

• All information, content, material, and data on our platform belongs to us or our licensors
• You may temporarily print, copy, or download for personal use only
• Reproduction for commercial purposes is strictly prohibited
• It is strictly prohibited to copy, reproduce, modify, or reverse engineer any software or marketing material

Our Limited Liabilities

• We use reasonable efforts to ensure accuracy but cannot guarantee it
• All information is provided "AS IS" without warranty
• We are not responsible for losses or damages from inability to access
• We are not liable for any indirect or unforeseen losses

User Responsibilities

• You must ensure all information you provide is correct and accurate
• You are responsible for keeping usernames and passwords confidential
• You must get permission before providing information about others
• You are solely liable for any impersonation or fraud
• You must comply with all applicable laws in India

Governing Law

These TOU and your access shall be governed by Indian laws. Both parties submit to the exclusive jurisdiction of the courts of Jaipur, Rajasthan, India.

5. Privacy Policy

Our Commitment to Your Privacy

We value your trust and respect your privacy. This Privacy Policy details how we collect, store, and use your data according to the Information Technology Rules, 2011.

What Information We Collect

• Account information (username and password)
• Credit card and banking information
• Email address, name, company name
• Phone number and residential address
• Transaction details and demographic information
• KYC documents (Aadhar card, PAN, Bank Account details)

How We Use Your Information

• To deliver requested services and communicate with you
• To carry out payment and transaction instructions
• To notify you about service changes
• For customer service and complaint resolution
• For financial and identity verification
• To send offers based on your interests

Data Security

• We use Secure Socket Layer (SSL) to encrypt data transmission
• Information is stored in secure servers with encryption
• Access is restricted to authorized personnel only
• Employees violating privacy policies face disciplinary action

Cookies and Tracking

We use cookies to enable sign-in and personalize your experience. Cookies help improve sign-in experience and measure advertisement effectiveness. You can modify browser settings to decline cookies, but some features may not work.

Control of Your Personal Information

• You may choose not to receive marketing materials
• You can view and edit your personal information through your account
• You may have the ability to unsubscribe from promotional emails
• Contact us at makeeasydocs@gmail.com for any data-related requests

International Users

Our platform is primarily based in India. If you access from outside India, you are transferring your Personal Information to India and are giving consent to that transfer. Your use is governed by Indian laws.

Sensitive Personal Data

We are committed to ensuring sensitive data (passwords, financial information, biometric data, medical records) is safe. However, due to your negligence, you are solely liable for any harm.

Policy Changes

We may change this policy from time to time. For updated information, please visit https://www.eazydocs.in/terms.xhtml regularly. Your continued use constitutes acceptance of changes.

6. Communication / Spam Policy

Alerts and Notifications

By using our services and providing your contact details, you agree that PHPA EASYDOCS PRIVATE LIMITED may send alerts to your mobile phone number and email address via SMS, email, or push notifications for services you have selected.

Alert Delivery

• SMS alerts are received when your phone is in "On" mode
• Email alerts are delivered only if email servers and IDs are functional
• Push notifications require user enablement
• We shall be deemed to have sent alerts without obligation to confirm receipt

Disclaimer

The SMS/email service is an additional facility for your convenience and may be susceptible to error or inaccuracy. We are not responsible for non-delivery, delayed delivery, or distortion of alerts.

Promotional Communications

You will receive informative messages via SMS, email, and phone calls regarding services and offers we believe match your interests based on your usage and browsing history. If you do not want such information, you must explicitly ask to be excluded.

Your Authorization

By accepting our Terms and Conditions, you authorize PHPA EASYDOCS PRIVATE LIMITED to keep you informed via telephone, SMS, WhatsApp, mail, and email for all promotional schemes and activities.

Indemnification

You agree to indemnify PHPA EASYDOCS PRIVATE LIMITED and our SMS/email service provider from any damages or liabilities arising from misuse, incorrect numbers, or improper information provided by you.

7. Contact Information

Important Notes

• Remote support available during office hours via login or telecommunication
• Onsite service is not available
• Call charges for customer calls to the company will be borne by the customer
• For issues, please report immediately to makeeasydocs@gmail.com

8. Service Request, Payment < Cancellation

Service Request Flow

1. Select Service: The user must select the desired service from the available list on the portal.
2. Read Terms: Before proceeding, the user must read and accept the terms and conditions applicable to that specific service.
3. Submit Details: The user must provide accurate personal details of the requester as required for the selected service.
4. Upload Documents: The user must upload all necessary documents required to avail the selected service.
5. Validate Details: The user is responsible for validating the details and documents submitted before making payment.
6. Make Payment: The user may choose either Pay Later or Pay Now mode to complete the transaction.
7. Request Submission: Once the payment is successful, the service request is deemed submitted and a record is created in the system.

Payment Modes

• Pay Now: The user pays the applicable service charges immediately through the available online payment modes.
• Pay Later: The user may opt to defer payment; however, service processing will commence only after the successful realization of the pending amount.
• All payments are processed through third-party payment providers. The company does not hold, maintain, or operate any stored-value wallet.

Cancellation Policy

• A service request can be cancelled directly by the user through the portal only until no member/executive has been assigned to that request.
• Once a member is assigned to the request, the direct cancellation option will be disabled.
• After assignment, a cancellation request may be raised by sending an email to makeeasydocs@gmail.com with the transaction/reference details.
• Cancellation after assignment is subject to verification that no action has been taken by the assigned member till the time of the cancellation request.
• If the assigned member has already initiated work or incurred costs, the cancellation request may be denied or processed partially at the sole discretion of the company.

Refund Policy

• When a transaction is marked as cancelled, refund will be initiated by the system to the original payment method used for that transaction.
• Payments made against any service are non-transferable to any other service, user, or account.
• No partial refund will be initiated. Refunds, if approved, will be processed for the eligible amount after deduction of non-refundable portal charges.
• Portal charges are a non-refundable fee and will be deducted from the total amount before processing the refund.
• Refund processing timelines are subject to the policies and settlement cycles of the respective banks/payment gateways and may take up to 10–15 working days from the date of approval.
• The company is not responsible for delays caused by third-party payment providers or banks.

No Wallet Policy

PHPA EASYDOCS PRIVATE LIMITED does not operate any stored-value wallet, prepaid payment instrument, or similar facility. All transactions are processed directly through third-party payment providers and refunds, wherever applicable, are credited only to the original payment method.